So last Thursday I went to my little cousin’s band concert. She plays the flute and I decided that, despite all of the work I had to do that night, it was good to go and show support for her passion. However, I will say that I did not go to the concert with the intent to actually go to the concert. I was there more for her and just to watch her portion of the concert.

The funny thing is that her portion of the 3 hour concert ended up being at the end of the night. Ouch. I thought I could just go and watch the first 15 minutes and then dip off to go to Starbucks to read up on blogs and then come back at the end to be with my family. Go figure.
Before beginning the concert, the band had to warm up. This was interesting because each part of the band started warming up at different times. First it was the clarinets, the trumpets, the saxophones, the flutes, and then the percussion. Even though they started at different times at the end of the warm up period they were all playing together and it sounded amazing. Mind you this was just the warm up part and I was ready to stand up and start clapping for an encore.
As the concert continued, they played song after song in unison. However it was not until about the seventh piece that I was really able to appreciate it. When the band played this song, something different was obvious. The band seemed “off” and as a result, in mid-song, the conductor had to stop the band and start again.
It was bad. You could see the frustration in the eyes of the conductor. So what exactly was wrong with the seventh piece?
Well speaking from a musical standpoint, there should have been no reason why this occurred. Let’s take a closer look at the song itself. The song has an overall composition (collection and sequence of notes on a page). The overall composition is then broken down into individual compositions for every type of instrument so that they all harmonize. Then there is the beat measure which tells you how long to hold notes and how often the beats repeat. Finally there is a conductor that signals how fast to play the piece and is a reminder who should play when and how loud.
So with all of these things in place why the blunder?
Expectations.
Whether it is a symphonic band, small business team, or a large 60,000 employee organization, expectations are set for each member in the organization and failure to operate at these expectations ultimtely leads to unfulfilled goals, loss revenue, or an even worse an angry conductor who stops the whole band in the middle of a concert to start over.
The expectation game is not an amazingly fun game, but it is a game that needs to be played nonetheless. Famed author Michael Gerber speaks about this in his book The E-myth Revisited. In the book he talks about setting up your organizational structure so that everyone that is employed by the company knows exactly what their role is. However, that is just one side of the game. The other side, and equally as important, is the confirmation of the expectation.
In the expectation game there are two sides, the declaration and the confirmation. An expectation needs to both be declared and confirmed if success is to be attained in the expectation game. Let’s take the analogy of the symphonic band as an example. The declaration is the overall composition and the confirmation comes individually from each member of the band since each one looks at one part of the overall piece. The combination of the two set the expectation of a classical piece performed in total unison.
What would happen if the musicians did not have any arrangement to read from (no declaration)? Would the band be able to play a classical piece performed in total unison? Probably not. Therefore this was not a successful expectation. What if conductor did not agree with the tempo of the piece played. Then from his end of it he did not confirm the declared tempo. What happens then? Well, at that point, different sections will be playing different tempos and yet again, a successful expectation is not set.
Now relating this to a business . . .
In my previous start-ups I have had a lot of problems with this. My partners and I would be running around trying to accomplish everything whiteboard-style. The object? Just get it done. However, it was like playing a piece with no individual composition. What ended up happening? People started to cross over on individual projects and sales territories. At other times, the team would focus on just one aspect of the business and not the other.
Then there was the problem of confirmation. Sometimes I would give out tasks, setting an expectation from my side however if the other partner/employee thought it might be better done another way, then they would do it that way resulting in an unfulfilled expectation from my end.
It was not until we all sat down together and laid out an organizational structure that we started seeing some actual progress. We laid out all of the positions in the company and assigned tasks to each position (DECLARATION). Then after listing out all of the positions, we started taking roles (CONFIRMATION). We all ended up taking many hats within the organization, however now, we could see where specific boundaries where. Thus, a uniform expectation was set . . . FROM BOTH SIDES!
This is crucial in the game of setting expectations. Gerber suggests that you write out each positions’ expectations and make it an agreement. If I am the employee, I would sign the agreement saying that I understand the objectives and tasks I take on and that I intend to accomplish them. There is a lot of power in the confirmation and ownership of your responsibility.
On a side note, notice that the building blocks of the game of expectations is communication. However, we will reserve that for another blog entry. Also reserved is what to do with that expectation. Just because you have an expectation does it always get done? No. Why is that? Execution.
But for now, ask yourself, in the expectations that you have set at the workplace . . . have they been declared . . . AND . . . confirmed?
What would happen to your organization if for one day everyone was actually on the same page?